Accounts Payable Specialist

About the team:

The Controllership team within Finance looks after the following main areas: month-end reporting, statutory reporting, tax liaison, VAT reporting, operational finance activities (client invoicing, accounts payable), and payroll.

The role and your mission:

We are looking to recruit a fantastic Accounts Payable/Finance Assistant to work alongside the finance team in the UK and our accountants.  The successful candidate will be responsible for preparing accurate and timely payment runs (monthly and ad-hoc), collate, and process expense claims for the Cluj office and deal with external and internal queries. This role involves working in a fast-paced, dynamic, and creative environment, and working with the wider finance team.

The main responsibilities include:

• Prepare payment runs (obtaining the relevant approvals, assigning cost centers and filing documents)
• Ensure the permanence of cash on company cards
• Collection of invoices and receipts made via company credit card
• To handle all expense claims (obtaining the relevant approvals, documentation, etc)
• Reconcile month-end statement of accounts with invoices received
• Archive all invoices, expenses and supporting documents
• Send payment confirmation to suppliers (remittance advice)
• Deal with all supplier and expense queries
• Liaise with external accountants to ensure all documentation needed is provided in a timely manner
• Prepare documentation for internal and external auditors as and when required
• To assist the Controllership team in month-end duties . bank reconciliations
• When required; to assist the billings team in raising invoices and cash collection

What skills & values you will bring:

Essential

• 2 years+ relevant experience within a fast-paced environment
• Ability to deal with people at all levels of the company, both senior managers and junior employees
• Highly organized
• Excellent attention to detail
• Strong Excel skills
• Excellent written and verbal communication skills in Romanian and English

Desirable

•  SAP experience preferred
• Romanian Accounting Rules and Legislation;