Administrative assistant

Every day, more than three billion people around the globe rely on our technologies in a wide range of applications in multiple verticals – from Telecom and Automotive, to Medical and Avionics. We are behind the most extensively deployed embedded operating system in the communication market, our solutions are deployed in more than half of the world’s cellular base stations and a majority of the world’s satellite base stations. Listed on NASDAQ OMX Nordic Exchange Stockholm AB, Enea is an open-company ready for the open-source ecosystem, a company that understand, support and promote the daily needs and aspirations of its team members.

WE'RE NOT SAYING IT'S GONNA BE EASY.

BUT WE PROMISE IT'S NOT GONNA BE BORING.

We pride in providing new challenges all the time for our creative, rebellious engineers. This is the kind of place where we want to change the world with the right lines of code. Insane passion, curiosity and thirst for breaking barriers and rules feel like home here at Enea. Would you feel like home?

Position objectives

We are looking for an  Administrative Assistant  to help with the organization and running of the daily administrative operations of our Bucharest Office.

The ideal candidate will be a flexible attitude professional, able to undertake a variety of office support tasks and work diligently to deliver in due time. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Essential functions

- Organizing the office and assisting managers in ways that optimize procedures

- Sort and distribute communications in a timely manner

- Create and update records ensuring accuracy and validity of information

- Manage phone calls and correspondence (e-mail, letters, packages etc.)

- Schedule and plan meetings and appointments, travel arrangements/appointments

- Plan/organize in-house or off-site activities

- Monitor level of supplies and handle shortages

- Liaise with facility management vendors, including cleaning, catering and health & safety services

- Support Board members with internal communication coordination and assistance

- Support HR Administrative tasks: meal tickets orders, organizing different events

- Meeting and greeting visitors at all levels of seniority;

Qualifications

- Flexible attitude, willing to deliver to all parties (managers, customers and colleagues)

- Excellent organizational and time management skills

- Excellent written and verbal communication skills in English

- Proficiency in MS Office

- Reliable, precise, structured and discrete person with good coordination capabilities