Administrative Assistant

Company description:

KEBA Automation, located in Bucharest is a subsidiary of KEBA AG Austria, Linz. Our activity on Romanian market consists in selling Banking and Logistic Automation equipment as turnkey solutions (HW + SW + service).

We are searching for an Administrative Assistant for our headquarter in Bucharest.

Job responsibilities:

• You will ensure a functional and hierarchical information flow in the entire company through all departments and company manager;
• You will have administrative tasks: documents, reports, suppliers contracts (register and keep records), protocol, flight & hotel reservations, parcels, couriers, etc.;
• You will do primary accounting: invoice and bills records, expense account, filling car route sheets, documents archiving and all other specific activities in order to hand over the file to the externalized accountancy for monthly balance sheet closing;
• You will do customer service department support in archiving all service intervention sheets, test transaction receipts, all office material requests, expense account;
• You will offer human resources support: registration and evidence of leave requests, preparation and evidence of monthly timekeeping, support in labor protection activity and PSI in close collaboration with an externalized company, various employee certificates, powers of attorney, delegations;
• You will keep records, fill in and manage all documents referring to the company car fleet in close collaboration with the leasing companies;
• You will deal with all company notices and certifications, keep records and extensions;
• You will know very well the company profile and portfolio so that you may basically present them to any potential requests on general calls or office e-mails. You will actively participate in fairs and exhibitions and offer protocol and marketing support.

Job requirements:

• You should possess Bachelor degree in Economics or Administrative University, Academy of Economic Studies is a plus
• You should possess Professional Administrative experience for at least 2 years
• You have strong primary accounting background in order to offer full support to the externalized Accountancy
• You have developed excellent communication skills and team work in order to meet strict deadlines
• You are very well organized, possess concentrated but also distributive selective attention, have very good mathematical and numerical reasoning
• You have excellent English knowledge – advanced level, computer proficiency (all Microsoft package)
• You should have the aim for personal and professional development

Benefits:

• Laptop, mobile phone
• Administrative and financial trainings
• Motivating salary package
• Private healthcare subscription
• Great company and team environment

If you feel you have the necessary skills for this challenging position, send your CV in English.