Administrative Assistant

The main responsibilities include but are not limited to:

• Responsible for the relationship with the owners of the building in which the company operates
• FACILITY responsible
• Be in permanent contact with service providers in order to fix any damage, mis functionality and request for improvements related to the office space (workspace, recreation areas, meeting rooms, facilities, parking area)
• Ensures protocol within the company and meetings, as required & daily
• Be in contact with cleaning company to assure a permanent clean and healthy work environment
• Providing support and cover on reception when necessary

Balance effort and backup for the main Snr office admin for:

• Provides administrative support: logistics activities, reservations, catering for local events
• Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; and delivering supplies to work stations.
• Performs administrative and secretarial daily activities
• Helps organize meetings, courses and any events in the company
• Customer care for visitors, prior putting them in contact with the business representatives
• Greeting clients and visitors as needed.
• Takes over, filters and directs telephone calls
• Takes, records, archives and distributes correspondence and messages received from partners, customers and other employees towards departments / individuals concerned
• Responsible for sending by courier mail correspondence and packages related to the main activity of the employees
• Provides support in organizing business trips for employees and collaborators and helps with providing transportation and accommodation
• Support for periodic inventory maintenance
• Internal library (order books, record new books, inventory)
• Carrying out periodic health and safety checks

Together they have to:

• Always promotes the image and interests of the company
• Meets any other services upon the manager’s request.

Job Requirements

• Experience in using Microsoft Office package, including Outlook, Excel, Word, and PowerPoint
• Team player, motivated self-starter, detail oriented, and positive attitude
• Written and verbal communication skills in English
• Microsoft Office software skills
• Scheduling and meeting planning
• Telephone skills
• Documentation skills
• Dependability and professionalism
• Attention to detail
• Administrative writing and reporting skills

All applications will be treated confidentially. Only eligible applicants will be contacted to schedule an interview, the rest of the applications will be stored in the Microchip database for a period of 6 months for future opportunities.