Administrative Assistant

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our employees and assisting in daily office needs.

Join our team!

Responsibilities:

• Performs administration work in the office;
• Answers the telephone and gives information to callers or directs calls to the appropriate official;
• Greets visitors, ascertains nature of business, and directs or conducts visitors to the appropriate person;
• Composes and types routine correspondence according to documents and mails it;
• Files correspondence, documents and other records for HR department and Finance department when requested;
• Translate a wide range of written material, including business letters, application forms, etc;
• Responsible for operations of office, including purchasing, cleaning, security, repairing, and servicing equipment, as well as obtaining services for the company as instructed by Office Manager;
• Prepares receipts / AWB for currier;
• Maintains the correspondence with tenant-landlord relations and third party property contracts (utilities companies);
• Electronic confirmation and transmission of invoices (purchases of goods and services) to designated staff in the financial department as well as in the InPro internal approval module
• Organization of the archive of accounting documents;

Requirements:

• Working knowledge of office equipment, like printers and fax machines
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Very good knowledge of English language
• MS Office suite  (Excel and Word)
• Knowledge of SAP is considered advantage;
• Knowledge of German language is considered advantage;

What we offer:

• Training courses;
• Medical subscription;
• Bookster subscription;
• Attractive salary;
• Fixed term contract - 2 years;
• The possibility of extending the contract after 2 years;