Assistant manager

IBID is looking for an Assistant to provide administrative support to the Chief Operations Officer and indirect support to other departments, as required.

The perfect candidate is a junior or mid-level enthusiast who has outstanding attention to details skills, is able to multi-task and is eager to learn and grow a career.

Main Responsibilities:

• Providing support and assistance to the COO in the daily tasks and projects;
• Managing calendars and organising meetings and appointments;
• Organising and attending meetings and ensuring the manager is well prepared for meetings;
• Taking dictation and minutes of meetings;
• Booking and arranging travel, transport and accommodation, when required;
• Typing, compiling and preparing reports, presentations, briefs and correspondence;
• Producing documents, briefing papers, reports and presentations;
• Managing databases and filing systems;
• Implementing and maintaining procedures / administrative systems;
• Carrying out background research and presenting findings;
• Liaising with key contacts;
• Handle requests and queries appropriately;
• Carrying out administrative duties such as filing, typing, copying, binding, scanning etc;
• Pick up or drop off documents in nearby locations;
• Dealing with incoming emails, post, meetings, often corresponding on behalf of the manager;
• Carrying out specific projects and research;
• Taking on some of the manager's responsibilities and working more closely with management;
• Contribute to team effort by accomplishing related results as needed.

Job requirements:

• Proficient command of both written and spoken English is mandatory;
• Excellent knowledge of Word, Excel, PowerPoint, Outlook, Internet;
• Strong attention to detail, accuracy and efficient organiser;
• Outstanding organisational and time management skills;
• Ability to multitask and prioritise daily workload;
• Proven self-starter, able to initiate and complete individual projects;
• Exceptional interpersonal skills, proven ability to work collaboratively as part of a team in a deadline driven environment;
• Understanding of general office administration and support;
• Understanding of working with senior management;
• University degree is an asset.
• Tact, diplomacy and the ability to handle sensitive and confidential information.

! Please fill the mini interview questions, that shows interest and attention towards your application. Applications that will not have the mini interview completed will not be taken into consideration. Thank you!

Looking forward to receiving your application!