Assistant To Chief Operations Officer

Assistant to the COO – IBID Group.

IBID is looking for a Junior Assistant to provide administrative support to the Chief Operations Officer and indirect support to other departments, as required.

The perfect candidate is a junior enthusiast who has outstanding attention to details skills, is able to multi-task and is eager to learn and grow a career.

Main Responsibilities:

• Providing support and assistance to the COO in the daily tasks and projects;
• Managing calendars and organising meetings and appointments;
• Organizing and attending meetings and ensuring the manager is well prepared for meetings;
• Taking dictation and minutes of meetings;
• Booking and arranging travel, transport and accommodation, when required;
• Typing, compiling and preparing reports, presentations, briefs and correspondence;
• Producing documents, briefing papers, reports and presentations;
• Managing databases and filing systems;
• Implementing and maintaining procedures / administrative systems;
• Carrying out background research and presenting findings;
• Liaising with key contacts;
• Handle requests and queries appropriately;
• Carrying out administrative duties such as filing, typing, copying, binding, scanning etc;
• Pick up or drop off documents in nearby locations;
• Dealing with incoming emails, post, meetings, often corresponding on behalf of the manager;
• Carrying out specific projects and research;
• Taking on some of the manager's responsibilities and working more closely with management;
• Contribute to team effort by accomplishing related results as needed.

Job requirements:

• Proficient command of both written and spoken English is mandatory;
• Excellent knowledge of Word, Excel, PowerPoint, Outlook, Internet;
• Strong attention to detail, accuracy and efficient organizer;
• Outstanding organisational and time management skills;
• Ability to multitask and prioritize daily workload;
• Proven self-starter, able to initiate and complete individual projects;
• Exceptional interpersonal skills, proven ability to work collaboratively as part of a team in a deadline driven environment;
• Understanding of general office administration and support;
• Understanding of working with senior management;
• University degree is an asset;
• Tact, diplomacy and the ability to handle sensitive and confidential information.