Business Support Coordinator/ Country Lead Office

Job title: Business Support Coordinator/ Country Lead Office

Alternative job title:

Job location: Bucharest, RO

Experience requirements: Mid-career

Workfield requirements: Medicine, Dentistry, Pharmacy

Contract type: Permanent full-time

Sector: Medical, Health & Social Care

Locations: Romania - Centru

Description

MAIN JOB DUTIES/RESPONSIBILITIES

• Provides operational and administrative business support to the relevant office ensuring the smooth operation of the office and maintaining an efficient office environment
• Work closely with other Business Support Coordinators across the CEMA region and the globe, liaising and collaborating on projects as and when required.
• Providing cover and support for other members of the Business Support Team during busy periods, vacation, and sickness.
• Uses problem solving techniques, tact and discretion when handling telephone calls, making travel arrangements, scheduling meetings and managing other requests for information.
• Organizing and maintaining diary and making appointments for the Director(s)/Country Leader
• Manage budget monitoring, analyze, and signal anomalies, handling expenses.
• Producing documents, briefing papers, reports and presentations.
• Organizing meetings and ensuring the Director(s)/Country Leader are well-prepared for meetings; this may include overall arrangement and scheduling of meetings, preparing agenda, minute taking, catering menus, room and equipment set up.
• Anticipation and pre-planning where necessary alongside spontaneous adjustments to travel, meetings, or other requirements.
• Liaising with clients, suppliers, and other staff where relevant
• Devising and maintaining office systems to deal efficiently with paper flow;
• Organizing and storing paperwork, documents and computer-based information;
• Maintain and record documents to include but not limited to visa applications, travel document preparation etc. for Director(s).
• Vendor payments and processing.

Offer

First point of contact for 1/2 CEE Level Directors/Country Leader and pro-actively analyses and performs complex and diverse administrative tasks. Daily activities may include interaction with high-level contacts and exposure to sensitive information requiring considerable use of tact, diplomacy, discretion and judgment.

Required profile

KNOWLEDGE / EDUCATION

• Bachelor’s degree
• Knowledge of Microsoft Office Applications (Word, Excel, Access, PowerPoint)

• 5 years of administrative experience and training

• Organized, efficient, process oriented
• Interpersonal/communication skills
• Team player
• Works well under pressure in a dynamic environment
• Tactful, exercises independent judgment and discretion
• Highly flexible, able to handle multiple tasks and priorities
• Independent and able to take initiatives
• Problem solving skills
• High level of confidentiality
• Rigorous, precise and follow-up capabilities
• Proven evidence of Medtronic Core Traits

Company introduction

About Medtronic


Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies and services can do to help alleviate pain, restore health and extend life.  We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.

We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Let’s work together to address universal healthcare needs and improve patients’ lives. Help us shape the future.