Commercial Assistant and Project Administrator

Employment type:Regular

Employment time:Full-time

Percentage of time the position involves travel:0%

Percentage of time the position allows for working off-site:0%

Job category:General and Operations Manager

Job industry:Other - Not Specified

Description

Located in Brasov, full time

Responsibilities:
•Structured follow-up of projects in specific project controlling tools

•Obtaining and archiving of purchase orders for projects

•Invoicing according to project milestones

•Preparation of project status reports

•Check project documentation

•Support delegation process from commercial point of view in specific tools, monitor potential risks which could occur from delegation topics on projects

•Ensure ECC (Export Control & Customs) data is complete for projects in responsibility

•Controlling of Key Figures (expected/actual costs; expected/actual cost charging) and deviation analysis

•Strong and proactive communication with technical & business administration department heads, technical staff, project management, procurement and customer on commercial issues•Prepare and present project commercial data for financial audit purposes

•Administration of divisions staff in time management allocation tool (create/change employee data, assure timely accounting on projects, administration of overtime hours allocated in time management tool etc)

•Fixed assets management (ensure divisions assets are booked on correct cost centers, provide overview of fixed assets in specific inquires, support yearly inventory process)

•Review commercial clauses in contracts with customers and suppliers

•Check correctness of invoice bookings from suppliers and provide information in case of inquiries regarding invoices (payment terms and status etc)

What do I need, to qualify for this job?
•Good knowledge of commercial and project controlling topics;

•2-4 years work experience in similar capacity, preferable in IT Industry

•Excellent knowledge of MS Office Applications, main focus on Excel

•Experience in SAP financial System

 •Language skills: excellent English skills, written and verbal

•German language written and verbal represents an advantage

•Experience in a multinational company represents an advantage

Personal Skills
•Strong personal commitment, sense of responsibility and duty

 •Excellent analytical skills combined with proactive and hands-on qualities

•Strong interpersonal skills to communicate open and effectively on all levels

•Able to be flexible in a dynamic environment and sometimes show the ability to work under pressure 

•Capability to work within a team

•Motivated and curious with continuous strive to develop