Corporate Services Assistant - Estates ()

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Category

Foreign and Commonwealth Office (Operations and Corporate Services)

Job Subcategory

Estates

Job Description (Roles and Responsibilities)  

The British Embassy in Bucharest is part of a world-wide network, representing British political, economic and consular interests overseas and is looking to recruit a Corporate Services Assistant – Estates. To support the Estates Manager in delivering quality office and residential accommodation and to provide general administrative support to the Corporate Services Section.

Estates administration

• First point of contact between maintenance team and customers;

• Monitor work requests and responding promptly;

• Liaise with contractors regarding maintenance and repair work;

• Assist Estates Officer in managing rental contracts;

• Compile and maintain furniture inventories;

• Support in organising furniture sales;

• Manage furniture stocks and assist in ordering goods;

• Assist Estates Officer to relocate UK based officers;

• Coordinate furniture moves with the logistics company;

• Purchase and pay with Corporate Credit Cards when required;

• Ordering estates good and services using company software;

• Assisting with obtaining quotes for goods and services;

• Assist the maintenance team in arranging annual inspections and maintenance folders.

Other duties

• Back up user of Pyramid Estates database;

• Liaise with Community Liaison Officer to keep float stocks clean and up to date for incoming staff;

• Administrative arrangements for estates visitors;

• Logistics for large events;

• Line management of Manual Workers.

Essential qualifications, skills and experience  

• Minimum 2 years’ experience in administration;

• Resilience and attention to detail;

• Competency in Microsoft Office Word, Outlook, Excel;

• Full clean driving license: job holder will need to drive official vehicles on a daily basis;

• Education to secondary school level;

• Good telephone manner and interpersonal skills;

• Fluent in Romanian and intermediate level of English language skills.

• Positive attitude, flexibility and a customer-focused approach.

Desirable qualifications, skills and experience  

• Previous experience with facility management support service.

Required competencies

Collaborating and Partnering, Achieving Commercial Outcomes, Managing a Quality Service, Demonstrating Resilience

Application deadline

19 January 2020

Grade

A1 (L)

Type of Position

Fixed Term, Full-time

Working hours per week

35

Duration of Post

12 months

Region

Europe, Eastern Europe & Central Asia

Country/Territory

Romania

Location (City)

Bucharest

Type of Post

British Embassy

Number of vacancies

1

Starting monthly salary (RON)

(Gross) (Salary is not negotiable)

Start Date

2 March 2020

End Date

31 March 2021

Other benefits and conditions of employment  

This is a full-time, fixed-term contract of 12 months (35 hours net per week). Working hours are flexible and staff are entitled to time-off-in-lieu for agreed extra hours worked.

The annual leave entitlement is 25 days per year pro rata and the Embassy also enjoys a maximum of 14 Romanian / UK public holidays per year.

Monthly salary is 3,335 RON gross. In addition, staff are entitled to a 13th month salary pro rata and may receive a performance related bonus at year end. Staff also receive meal vouchers and a monthly subscription to a medical centre. An individual personal development plan will be agreed with the successful candidate, which may include training outside Romania.

For your information whilst the Emergency Ordinanceis in place the job holder will receive a gross monthly compensation bonus of RON 663.

The successful candidate will be subject to confirmation of a background check and security clearance, and satisfactory completion of a probationary period of up to 30 working days.

Visa / Passport requirements: Candidates must currently hold the independent right to live and work in Romania and be prepared to ensure that right remains throughout the scope of the contract. Additional requirements may become necessary pending EU Exit. If requirements change additional eligibility information will be shared during the recruitment process.

Additional information  

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

FCO does not pay for travel related expense incurred in interviews (including Security Check) or accept any financial risk, including cancelation or reschedule costs. The FCO will not meet the costs connected with relocation if offered a position.

Please be aware that you will only be able to apply to vacancies for Local Staff roles with the British Government through this official site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official site. If you complete and send an application through any other site, we will not receive it.