Cost Controller

Role & Responsibilities Outline

The Cost Controller is an active member of a project team responsible for supporting the Project Manager (PM) in monitoring and reporting of project costs, including identifying project budget variances and forecasting to cost to completion.

Main responsibilities include: 

• Ensuring accurate and timely reporting of project costs (labour and non-labour) through the Job Cost Reporting System, and weekly/monthly project reports to management and clients and as input to invoicing to clients.
• Assisting the Project Manager (PM) to define the budgets for the project, set the cost tracking system as per Company’s cost control practices, and manage the project cost reporting;
• Assisting the Project Controls Manager (PCM) with development and implementation of cost management methodology and ensure that all Company’s cost accounting procedures and practices are applied;
• Assisting the PM with the development and maintenance of the cost management section of the Project Execution Plan (PEP) and other project specific control plans and procedures related to cost management;
• Identifying and document the project related costing assumptions, prepare initial estimated cost (IEC) for the project and obtain PM’s approval for the same;
• Providing advice and support to the project management team (PMT) in developing detailed cost estimates; consolidate results and present for approval by PM
• Identifying the project related revenue information for Company’s contracts, develop the project budget and assist PM to gain approval from Company’s senior management, so a cost baseline can be established;
• Preparing project costs/budget data for input in ERP modules (PRIMAVERA, Contract Manager etc.), convey approved information to other support functions (planning, LMS, etc.), to perform respective settings.
• Documenting all project specific incoming expenditures, check legitimacy and obtain PM’s authorization before resources are allocated/applied (overtime, travel, materials, subcontractors, training, etc.);
• Follow-up actual costs elements (time sheets for both Company’s and subcontractor’s employees, travel, training and materials expenses), verify alignment of the project records with the ERP system records and reconcile with the Project Manager and the Finance and Accounting Department any variances;
• Verifying project revenue calculation, substantiate client invoicing data as per contract allowances and obtain PM’s approval of the respective data;
• Checking invoicing data against the ERP system records and reconcile the revenue discrepancies;
• Analysing cost performance on a weekly basis, identifying and highlighting to PM cost variances and sources, along with proposed measures to reduce variances;
• Preparing and issuing weekly/monthly cost reports for actual cost incurred versus cost baseline (S-curves, KPIs, etc.), as well as projections for estimated cost at completion (EAC), as required to meet internal stakeholders’ and customer’s needs;
• Maintaining project change order log, covering both client change orders and internal change orders;
• Assisting PM in evaluating subcontractors’ claims and change orders; maintain the subcontractors’ change order log;
• Preparing monthly cost and revenue reconciliation reports and issue the reports to Company’s senior management;
• Developing and provide training programmes on the current cost management processes, tools and best practices;
• Reviewing the capability of the software tools utilized to support the project needs, and provide recommendations, as needed.
• Propose customization of job cost monitoring and reporting;

• Requirements:  
• Bachelor’s Degree in Accounting or Engineering;
• CAPM certification is an advantage;
• A minimum of 5-year experience within the Accounting department of a project based company or in the control function in projects;
• A minimum of 2-year prior experience in cost controlling in projects;
• A minimum 3-year experience with an ISO 9000 registered company;
• Solid understanding of cost controlling principles, including the Earned Value concept and methodology;
• Familiarity with computer scheduling software Microsoft Project or Primavera;
• Familiarity with Charisma ERP software;
• Proficient in using MS Office applications: Excel (advanced level), Word, Power Point (intermediate to advanced level);
• Fluent in English, both in speaking and writing, proven B2 level.
• The ideal candidate should be a self-starter, have excellent organizational skills, pay attention to details and take pride in delivering high quality work.  
• It’s mandatory for the candidate to be available for relocation in Galati