Events Logistics Assistant

With our ever-growing number of events, we are looking to create key new position to support our team of event managers which oversee over 300 events annually across five continents. The ideal candidate will have an interest in event management, be a multitasker and able to work independently as this position based in Bucharest. As Events Logistics Assistant you will be managed out of our London office. The ideal candidate should also be a good problem solver who works well under pressure and who is able to priorities their workload effectively.

We will be looking for a candidate with admin support role experience and or a recent graduate with a strong interest in event management experience and excellent written and spoken English. Other languages are a plus but not a pre-requisite.

Main responsibilities will include:

• Managing our comprehensive logistics packs and other client facing documentation
• Updating and maintaining our online event information

• Creating our floor plans for our educational events using Smart draw

• Creating other event materials across all products (fair agenda, flyers. etc.)
• Researching and booking accommodation for our staff
• Overseeing and maintaining our database of suppliers and business partners
• Supporting Event managers with Budget control, cost reports and entering receipts in Concur

• Facilitating event preparation, performing administrative tasks related to event planning

The candidate profile:

• Recent Graduate
• Quick-thinking, thorough and responsive team player with very strong attention to detail
• Good problem solving and time management skills, ability to work efficiently under pressure
• Excellent written and verbal communication skills and ability to build relationships internally and externally
• Quick to learn new systems, both bespoke and off-the-shelf

• Creative mind-set and global outlook
• Excellent organizational skills and high sense of urgency
• Ability to work across multiple events efficiently
• Intermediate proficiency in Microsoft Office suite applications
• Fluent in English.  Additional languages advantageous