Executive Assistant

We are currently looking for an Executive Assistant to be the support for our Top Management. The ideal person for the job will be a proactive problem solver with exceptional communication skills and attention to detail. The new colleague will have previous experience working in an office environment, performing administrative duties and providing support to management. Given the dynamics of the job, we rely on our assistant for flexibility and foresight, while maintaining confidences related to high-level responsibilities.

Main Responsibilities:

• Manage professional scheduling for Top Management, including agendas, mail, email, calls, travel arrangements and other Bank’s logistics
• Coordinate complex scheduling and extensive calendar management, as well as flow of information to senior executives of the Bank
• Manage, coordinate and arrange Top Management’s travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Manage communication between Top Management and employees, liaising with internal and external executives on various projects and tasks
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

• Organize team communications and plan events, both internally and offsite

Skills and Qualifications:

• Minimum 2 years’ experience in administrative role reporting directly to upper management
• Advanced written and verbal communication skills in English
• Bachelor’s degree diploma
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Internet Explorer
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys challenges
• Ability to keep company confidences