Executive Personal Assistant

The Executive Personal Assistant role is an exciting opportunity to be part of a professional real estate sustainability consultancy. Since their inception, nine years ago they have grown from three founding partners to a team of over 60 passionate and empowered professionals, with common values to support one another as a cohesive team.

They work with many European companies, with business fluency in 5 European languages and offices in Germany, plus close business partnerships in Italy, further extending our European reach and capability.

The purpose of the role is act as the central coordination point between the 3 Directors and other Board Members.

The shift is Monday to Friday 9am-6pm or 8:30am-5:30pm.

Responsibilities:

• Prepare meeting agendas, perform research for meetings, and take minutes during meetings.

• Manage the diaries and schedules of the 3 Directors.

• Experience of small event management.

• Communicate with Board Members, schedule Board Meetings, and arrange meeting agendas.

• Draft correspondence, media elements and other public-facing documents.

• Liaise with clients and business guests.

• Manage projects independently and follow-up with team members where required.

• Maintain a strong working relationship with other relevant departments.

• Liaise with other staff members on behalf of senior management.

• Provide general administrative support as required


Skills:

♦ Proven independent administration & clerical skills
♦ Clear communication skills
♦ Ability to work independently
♦ Strong time-management
♦ High level of discretion & professionalism
♦ Strong Word, Excel and PowerPoint skills
♦ Excellent written and spoken English
♦ Excellent written and spoken English B2 or C1 Level
♦ Passionate about ESG issues
♦ Very Strong Communications skills.
♦ Strong communication skills.
♦ Good technology investigation skills.
♦ Good strategy skills.
♦ Organization capabilities
♦ Intelligence (logical thinking, memory, analysis and synthesis capacity).
♦ Experience in working on multiple domains simultaneously
♦ Fairness, tenacity, seriousness, optimism.
♦ Enthusiasm
♦ Team spirit
♦ Perseverance, patience
♦ Perspicacity, planning skills

Benefits:

• Competitive Salary
• Flexible hours and the ability to occasionally work from home
• 20 days of holiday ( year after year will go up with an extra day)
• Medical subscription
• Social events organized and funded by the company throughout the year
• Meal vouchers

POTENTIAM

Potentiam delivers the considerable benefits of ‘Smart Resourcing’ to businesses of all types. Big business has been investing heavily in ‘outsourcing’ for over 15 years and it’s now time to make a similar but improved model easily accessible to medium-smaller sized businesses.

The huge benefits of reducing costs, improving cash flow and reinvesting the considerable savings in a growth strategy allowing us to truly outgun the competition. Without ‘Smart Resourcing’ we would have struggled to achieve any of this. We believe we can play a key role in powering your business.

Be a part of Potentiam Services. Srl, be a part of smart resourcing!

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