Head of Ambassador’s Office ()

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Category

Foreign, Commonwealth and Development Office (Policy & Political roles)

Job Subcategory

Private Office

Job Description (Roles and Responsibilities)  

Due to COVID-19, you may experience some delay in the progress of this recruitment campaign. We are working hard to minimise any disruption.

The British Embassy in Bucharest is part of a world-wide network, representing British political, economic and consular interests overseas and is looking to appoint a Head of Ambassador’s Office to work as part of the Political/Chancery/Economic Diplomacy team. The Head of Ambassador’s Office will support the Ambassador and the Deputy Head of Mission, by scheduling meetings, commissioning briefing, managing correspondence, taking minutes of meetings, including the Embassy Board, and coordinating tasking across Embassy sections.

Main Duties and Responsibilities:

• Manage the Ambassador’s diary and provide administrative support to the Ambassador and Deputy Head of Mission;
• Ensure timely handling and issuing of correspondence, briefings and programmes, while liaising with relevant sections;
• Plan and schedule meetings and make travel arrangements;
• Welcome guests and answer or direct incoming enquiries;
• Act as secretary for the Embassy Board and take the record of other meetings on an ad hoc basis;
• Administer travel and Corporate Credit Cards claims;
• Manage the Ambassador’s official entertainment/representational budget;
• Co-ordinate official events, including guest lists, with the Residence staff
• Manage the Embassy Public Enquiries inbox, with support of other teams

Essential qualifications, skills and experience  

• At least 2 years experience in a similar role
• PA role experience in an international office environment
• Proficient level of English and Romanian (written and spoken, minimum of C1 level for CEFR framework*)

Desirable qualifications, skills and experience  

• Experience of working in an international environment 
• Proven secretarial skills

Required competencies

Leading and Communicating, Collaborating and Partnering, Delivering at Pace, Demonstrating Resilience

Application deadline

22 November 2020

Grade

B3 (L)

Type of Position

Fixed Term, Full-time

Working hours per week

35

Duration of Post

24 months

Region

Europe, Eastern Europe & Central Asia

Country/Territory

Romania

Location (City)

Bucharest

Type of Post

British Embassy

Number of vacancies

1

Starting monthly salary (RON)

7092

Start Date

4 January 2021

Other benefits and conditions of employment  

This is a full-time, maternity cover fixed-term contract of 2 years (35 hours net per week). Working hours are flexible and staff are entitled to time-off-in-lieu for agreed extra hours worked.

The annual leave entitlement is 25 days per year pro rata and the Embassy also enjoys a maximum of 14 Romanian / UK public holidays per year.

Monthly salary is RON 7092 gross (salary is not negotiable). In addition, staff are entitled to a 13th month salary pro rata and may receive a performance related bonus at year end. Staff also receive meal vouchers and a monthly subscription to a medical centre. An individual personal development plan will be agreed with the successful candidate, which may include training outside Romania.

For your information whilst the Emergency Ordinanceis in place the job holder will receive a gross monthly compensation bonus of RON 1418 gross.

The successful candidate will be subject to confirmation of a background check and security clearance, and satisfactory completion of a probationary period of up to 30 calendar days.

Staff recruited locally by the British Embassy are subject to terms and conditions service according to Romanian employment law.

Visa/Passport requirements: Candidates must currently hold the independent right to live and work in Romania and be prepared to ensure that right remains throughout the scope of the contract. Additional requirements may become necessary after 31st December 2020.

Our Perks:

• You will have the opportunity to work at an international level with a positive, get-things-done, diverse and inclusive workplace with inspiring colleagues;
• Extensive Learning & Development offer: Accessible learning and development (L&D) opportunities for everyone, including dedicated L&D days and working groups within the wider network;
• People Culture: Excellent work-life balance with flexible working hours and the possibility to work from home;
• Environment, Tools and resources: DIT works towards a dynamic and modern working environment with collaborative tools, designed to allow us doing our jobs in a flexible and more efficient way;
• Reward & Recognition: Our staff can be nominated for several recognition awards and bonus;
• You will have the opportunity to work on interesting challenging projects for national and international stakeholders and collaborating with some of the brightest minds in their field.

Additional information  

Information due to COVID-19:

• You may experience some delay in the progress of this recruitment campaign and we are working hard to minimise any disruption;
• Interviews will be done remotely if the existing situation determines this to be the right course of action;
• Starting date may be delayed depending on circumstances at the time and it will be agreed with the selected candidate.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

FCO does not pay for travel related expense incurred in interviews (including Security Check) or accept any financial risk, including cancelation or reschedule costs. The FCO will not meet the costs connected with relocation if offered a position.

Please note Common European Framework of Reference for Languages: Learning, Teaching, Assessment indicates Level C1 as Effective operational proficiency Level which comprehends that a person can understand a wide range of demanding, longer texts, and recognise implicit meaning; can express him/herself fluently and spontaneously without much obvious searching for expressions; can use language flexibly and effectively for social, academic and professional purposes; can produce clear, well-structured, detailed text on complex subjects, showing controlled use of organisational patterns, connectors and cohesive devices. For more information please click on the following link CEFR. Please bear in mind in case you are invited for an interview your languages skills are going to be assessed.

Please be aware that you will only be able to apply to vacancies for Local Staff roles with the British Government through this official site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official site. If you complete and send an application through any other site, we will not receive it.