HR Admin / Payroll

About the company

Looking for something different than the standard 9 to 6 job? then you have come to the right place.

A fast growing live-gaming platform company is seeking for a talented and highly motivated HR Admin & payroll Representative, for a full time position to join our team in Bucharest. The company is a provider of a live-dealer, live-gaming platform for online gaming operators. It has studios and subsidiaries in USA, Costa-Rica, Latvia, Malta, Bulgaria, and Israel.

Responsibilities

• Manages completely independent all HR admin and Payroll responsibilities
• Design and apply processes and procedures, in order to have the best workflow
• Work transversely with Operational and Financial team in order to establish all payroll procedures and work instructions;
• Identify, recommend and implement process improvement
• Configures and analysis salary reports (salaries, employee taxes, employer taxes and costs, overtime)
• Work with IT and HR to develop payroll disaster recovery processes
• Prepare for any audit all documents required

HR admin

• Preparing various certificates to employees (bank, medical, seniority)
• Preparing salary certificates for leavers (seniority, contribution history for medical leaves, for unemployment agency);
• Transmitting and updating the Revisal (General Employee Register) according to legal terms;
• Creating all the hiring documentation (Employment contract, annexes to the contract with additional clauses)
• Drafting certificates: bank, doctor etc. and provide confirmation to bank representatives;
• Explaining human resources policies, procedures, laws, and standards to new and existing employees;
• Keeps up to date personnel physical records with all required documents – cv, hiring offer, contract, addendums etc.
• Keeps personnel database up to date with all information and changes
• Preparing various reports according to relevant legislation and their impact within the company;
• Manage the collaboration with the hired company, specialized in labor protection
• Manage the necessary documentation upon needs – collecting signatures, organizing the periodical trainings etc
• Collect the required statements in case of accident etc
• Manages the medical check-ups required by law
• Keep the records in personnel files
• Schedules the regular medical check-ups to proper institutions

Payroll

• Preparing and verifying monthly timesheets;
• Collecting and centralizing all information (timesheets, medical and holiday leaves, salary changes, bonuses, lunch tickets, benefits in kind, new entries, leavers etc.);
• Prepares and orders the meal tickets;
• monthly update the database with information specific to the payroll process (time sheet: medical leaves, maternity leaves, holidays, non paid holidays, unmotivated absences, overtime and night shifts, salary withholding, bonuses and commissioning);
• Constantly aware of all law changes analyzing their impact upon the employee and the company.
• Checks all the information received for payroll before processing it and send it to payment
• Meetings and updating all departments involved in payroll process
• Preparing batches for payment
• Keeping contact and providing information to all employee regarding their pay slip
• Constantly aware of all law changes analyzing their impact upon the employee and the company.
• Preparing statutory payroll statements and the related taxes returns;
• Preparing D112, D100;
• Responsible for ensuring the completeness and accuracy of the payroll documents;
• Responsible for the accurate entry / review of payroll data in the payroll software;
• Responsible for ensuring that the deadline for payroll statements and payroll returns are met;
• Keeps up to date with changes in local payroll related legislation and informs team and manager on the changes.
• Preparation of various internal reports requested by the management;
• Send reports to the Finance Department regarding the salary payments
• Send salary information reports to all other HR / non HR teams when needed;
• Respond to more complex, escalated inquiries from team members, HR Business Partners and Finance team members;
• Maintain the relationship with specific institution – National Institute of Statistics and the Health Insurance Institute;
• Manage the employees with a different nationality than the Romanian one;
• Monthly reporting for turnover, absenteeism, overtime; leave of absence.
• Labor protection management
• Preparing monthly reports – regarding budget, turnover, etc.

• Knowledge and experience 

• 3-4 years relevant experience in a similar position
• Faculty graduate – Economics, Accounting soft skills studies
• Advanced Excel skills
• HR admin certificate is highly desirable

•  

  Soft skills

• Positive attitude towards people in general
• Multi-tasking abilities
• Patience in working with people with different personal profiles
• Confidentiality
• Very organized
• Empathy
• Task oriented person
• Excellent communication skills
• Proactivity
• Attention to details
• Math skills

What we offer you?

• Fun & creative work environment in a fast growing company driven by innovation and modern technologies
• Medical insurance
• Competitive salary
• Great place to work & strong team oriented culture driven by diversity and international atmosphere
• Professional and personal development
• Career growth opportunities