Human Resources Adviser

Responsibilities:

• Provide daily operational support on employee’s record keeping, onboarding, off boarding, internal transfer, employment contract management, HRMS and other local HR databases and Absence Management System administration;
• Provide general administrative support to ensure that all the team operations within the department are maintained in an effective, up to date and accurate manner;
• Prepare the monthly presence spreadsheets: keeping records of vacations, medical leaves, maternity leaves, parental leaves, unpaid leaves etc;
• Provide employee statements, upon requirement (for the Bank, hospital, kindergarten, University etc.);
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc);
• Collate and input changes to be processed (starters, leavers, maternity, paternity, parental leave, sickness, salary & personal changes, advances & deductions, pension enrolment and ad hoc changes such as share options);
• Act as a key point of contact with various external providers, ensuring positive relations are fostered and maintained;
• Maintain the relationship with the Health plan provider: schedule new employees for medical exam, arrange all details for the annual check-up; open/ terminate medical subscriptions and track them;
• Responsible with archiving documents for existing employees’ files in HR, including updating the New Hire Checklist;
• Help in organizing meetings, courses (including external participants) and any local events: Job Fairs, Team building, trainings, seminars, etc.
• Leading or participating to different projects, as defined by the management, resulting in process improvements and/or improved efficiency;
• Promote the image and interests of the company: professional approach towards company visitors and collaborators, acting in respect of the Internal Regulation and Code of Conduct;
• Active role in ensuring that employees act in respect to the Internal Regulation provisions and Code of Conduct;
• Responsible of receiving and efficiently managing level 1 questions / requests received by email from the employees () ;
• Provide general administrative and operational support to the Romania HR team;
• Prepare presentations and other official and unofficial documentation and communication as requested;
• Prepare documentation for Audit HR processes
• Perform other tasks related with HR Romania deliverables, as may be required.

  Skills and Qualifications:

• Excellent written and verbal communication in English is essential; any other local language is an asset
• Educated to bachelor’s degree level or equivalent;
• Minimum 3 - 4 years’ HR Administrator experience;
• Ability to work unsupervised and learn new skills and concepts rapidly;
• Ability to deal with sensitive situations with professionalism, tact and diplomacy;
• Attention to details;
• High computer literacy with exposure to databases / HR systems (preferably Oracle HRMS), experience of Outlook (or similar) and advanced level Excel and Word.