Junior Office Executive

Role Overview
 
We are on the lookout for an Office Executive who has experienced the fast-paced nature of a dynamic role within a growing organization and the challenges that it presents. We would like this "miraculous" colleague, not only to be a partner in different administrative tasks, such as office, facility, asset management or IT, but also in the relationship with the colleagues, the management and the different departments. If you love learning, paying attention to details, working with diverse people and departments, digging into data and moving fast, this role is for you!
 
What you can expect & what we want you to do
 
•    Time management skills
•    Ability to complete multiple tasks at the same time
•    Ability to meet deadlines
•    Great attention to detail 
•    Welcoming visitors
•    Ensuring hotel reservations, restaurant reservations, taxi bookings, etc. for clients
•    Ensuring the protocol in the meeting rooms and anti-covid-19 measures in the office, according to the daily requirements
•    Taking over/distributing/archiving documents and parcels received from partners/clients/colleagues
•    Sending documents and parcels by courier/post
•    Re-directing messages received from partners/clients/colleagues to the right person
•    Creating and maintaining different databases and procedures
•    Preparing documents and reports required by management
•    Providing administrative support for all departments within the company
•    Basic accounting activities
•    Different acquisitions
•    Supporting import/export matters
•    Setting up workstation, preparing IT equipment and access card for new colleagues, etc.
•    Facilitating the process following the exit of a colleague from the company
•    Provide administrative support with purchases, decoration, contracts, etc., while moving in the new office building

What you are good at & what you’ll need to win
 
•    Aprox. 1 year of professional experience on a similar administrative position
•    Ability to balance multiple and conflicting priorities
•    Self-driven and persistent
•    Exceptional organizer
•    Team player attitude with ability to create excellent working relationships
•    Ability to thrive in a fast-paced environment and adapt to change
•    Excellent English skills
•    Good computer knowledge skills (Microsoft Office, Browsing)
•    Technically oriented
•    Driver’s licence (category B)