Legal Administrative Specialist ID:03

Position Summary:

The Legal Administrative Specialist support to the Legal Department particularly focusing on managing the priorities and projects of the CEO, The Legal Administrative Specialist is an integral part of the team, which also includes additional legal staff.

Position Responsibilities:

• Should have substantial experience in analyzing laws identifying, evaluating, and conduct legal analyses, managing projects, and working with a range of stakeholders.
• Responds to requests for legal referrals and other legal/legislative information requests from internal and external partners via phone, email and regular mail.
• Undertakes basic or extensive review of legal documents, instruments, or other material; identifies important issues, similarities, and inconsistencies, etc.
• Assists the Legal team in managing the priorities and projects of the Legal Department, including scheduling, calendar management, travel arrangements, systematizing and maintaining electronic and paper files, presentation creation, professional dues payments, reimbursements, receiving guests, etc.
• Assists with all matters related to the Department’s attendance at various conferences, including registrations, materials, and event planning.
• Assisting the CEO with logistical aspects of cyclical tasks, projects and programs;
• Assist with coordinating the associate departure process and updating departure policies and processes, as needed;
• Drafting various forms of written communication including offer/acceptance letters, immigration letters, employment verification letters as well as internal and external emails;
• Reviewing and analyzing different sections of the Legal budget on a monthly basis;

Job description

• Provides legal advice on administrative matters,
• Handle general administrative duties including processing invoices, tracking expenses and case costs, preparing expense reports, ordering supplies, etc.
• Schedule and arrange meetings and conference calls and prepare materials for same
• Handle travel arrangements and calendar for CEO
• Type, prepare, proofread and edit legal and other documents
• Maintain and organize electronic and hard copy filing systems
• Provide administrative and legal support for CEO
• Work jointly with interns and communicate routine and/or procedural guidance on projects assigned by managers
• Handle special projects and other duties as assigned

MINIMUM QUALIFICATIONS

• 1-2 years’ experience as practicing attorney, legal support or research position.
• Strong research skills, including Internet research, required
• Must possess strong organizational and administrative skills and the ability to multitask and meet deadlines
• Strong communication skills both written and verbal; strong interpersonal skills
• An ability to work independently as well as within a team while maintaining a high level of efficiency and professionalism

PREFERRED QUALIFICATIONS:

• Bachelor's Degree in Law and 3-4 years of relevant work experience preferred
• Administrative experience in a legal environment a plus.
• Proficiency with Google Suite, MS Word, Excel, and PowerPoint is strongly preferred.
• Excellent organizational skills in terms of managing project deadlines and volumes of paperwork.
• Ability to establish and maintain cooperative working relationships.
• Flexibility to adapt to a rapidly changing political environment.
• Must be able to handle multiple tasks simultaneously while prioritizing important issues.
• Must be independent at times, collaborative at other times, and have the judgment to discern when to be either.
• Strong customer service skills required.
• Excellent proofreading skills and strong writing skills.
• Strong attention to detail, strong research skills, resourcefulness, and commitment to high quality and timely work product are necessary.
• Experience providing administrative support

BENEFITS:

• Health Services, bonuses and meal tickets
• Special offers for hollidays, banking services, trainings, etc.
• Personal and professional development:

Company details

EUROPE’S NUMBER 1 BORDERSHOP

Our passion for border shopping has been alive and well since 1997. In Romania, Travel FREE has been in operation since 2007. This is because the EU grew enormously and stopped allowing Duty Free shopping within its borders. The fact that you may not have noticed this, as many people didn’t, is probably due to Travel FREE. This is because we took over many of the Duty Free Shops – with the top priority to continue keeping the prices as low as possible.

And that’s not all; not only will our sales staff offer you good advice in Romanian, but also in other languages as English, Hungarian, Serbian and Bulgarian.