Office Admin

Office Admin

We are looking for an enthusiastic Office Admin to organize and run the daily administrative operations for our Bucharest Office. The ideal candidate will be a flexible attitude professional able to undertake a variety of office support tasks and work diligently to deliver in due time. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities

• Meeting and greeting visitors at all levels of seniority;
• In charge with receiving, registering, scanning and transmitting all invoices to accounting department in due time
• Registering the invoices in the buying day register
• Registering primary documents related to cash payments
• Preparing payments as agreed with the General Manager
• Organize office and assist managers in ways that optimize procedures
• Sort and distribute communications in a timely manner
• Create and update records ensuring accuracy and validity of information
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Create and update records and databases with personnel, financial and other data
• Schedule and plan meetings and appointments, travel arrangements/appointments
• Plan/organize in-house or off-site activities
• Monitor level of supplies and handle shortages
• Liaise with facility management vendors, including cleaning, catering and health & safety services
• Maintain trusting relationships with suppliers, customers and colleagues
• Perform receptionist duties
• Support General Manager with internal communication coordination and assistance

 Requirements

• Flexible attitude, willing to deliver to all parties (managers and colleagues)
• Excellent organizational and time management skills
• Excellent written and verbal communication skills in English
• Proficiency in MS Office
• Reliable, precise, structured and discrete person with good coordination capabilities
• Bachelor’s degree – preferable related to accounting field but not mandatory

Education:

• Bachelor’s degree – Administrative or philology studies preferable but not mandatory

About American Greetings

American Greetings is a creator and manufacturer of innovative social expression products that assist consumers in enhancing their relationships to create Happiness, Laughter and Love.

American Greetings’ major greeting card lines are American Greetings, Carlton Cards, Gibson, Recycled Paper Greetings and Papyrus. We also own large web collections of greetings on the Web.

Headquartered in Cleveland, Ohio, American Greetings has offices worldwide in Canada, UK - Europe, Australia, Asia and generates annual revenue of approximately $ billion.

Our websites: americangreetings(dot)com, americangreetings(dot)ro, bluemountain(dot)com, jacquielawson(dot)com.

The Bucharest Office is one of AG’s IT Centers that offers support for the Corporation Teams in the Data warehouse, System Engineering, SAP, Web & Mobile Development arias.

We are a young, ambitious and dynamic team, growing together with the company through high trainings offered by our specialists in a variety of technologies across all platforms:

• DWH: Oracle, SQL, Informatica, Teradata, ETL, Unix/Shell Scripting, QlikView, Cloudera – Data Warehouse;
• Web & Apps Development: Python, Java, C#, JavaScript, HTML, CSS, Endeca, SAP, Node JS, Android, iOS, Angular, Web dynpro, ABAP, SSIS, Batch scripts – Web & Mobile;
• Infrastructure: Linux, Microsoft Windows - Active Directory, Exchange, VM-Ware – System Admin;
• Software testing: Java, Groovy, Selenium, Apium, Geb - QA Automation and much more.
• SAP: Web-Dynpro ABAP, as IDOC, PI, Web-service, Proxy, OData, EDI/ALE/IDOCs, RFC, BAPI's.

Join US, and you’ll discover a place to come to work with pleasure!

We are in Cotroceni Business Center – close to Polytechnics University and AFI.