Office Administrator

We are looking for an Office administrator in our Iasi office to join our global Company on a permanent basis.

 If you have a can-do character, willingness to meet and accept challenges, if you have good organizational and communication skills, and you are fluent in spoken / written English, we have a great opportunity for you!

Your mission is:

• To ensure that the Iasi Office functions are managed professionally, accurately and in accordance with Company policy, governmental regulations and existing regulatory policy
• Managing relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time.
• Ensuring facilities financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise.
• Identifying and implementing, in liaison with IT infrastructure team, the office infrastructure requirements eg. internet, telephony, furniture, computers, stationery etc. in case of office move.
• Prepare all necessary documents (travel orders, payment orders, etc) for the travel.
• Liaising with the external supplier to ensure that the working environment is legally compliant with Health and Safety at Work and Fire Safety legislation.
• Carrying out activities related to office administration by assisting other departments, such as: HR, IT, or any other department if requested.

What we are looking for:

• Fluency in spoken and written English.
• Able to work effectively under pressure and in an organized manner, with attention to detail. 
• Practical, hands on and results driven approach.
• Credibility and confidence to work effectively with employees at all levels. 
• Strong analytical skills.
• Strong IT skills in Microsoft Office suite (Word, Excel, PowerPoint). 
• Ability to maintain confidential information in a professional manner.
• Flexible and adaptable.
• Ability to anticipate and solve problems. 
• Stamina and persistence.
• Resilience and open to working in an ever-changing environment.
•  Ability to organize and plan effectively and to prioritize tasks to manage multiple activities and meet deadlines. 
• Willingness and ability to take ownership for decisions.
• Ability to negotiate
• Previous experience of working as Office manager or any position related to management is preferred.

Benefits:

• Training experience from day one, where you will be trained and supported extensively to ensure your success.
• To work alongside a team of people who will support and encourage you all the way.
• Discounts on hotel accommodation around world.
• Professional Development Training Sessions;
• Medical Health Care
• Meal tickets

Apply to find out more!