Office Assistant

The role provides administrative, secretarial and clerical support to GBS’ employees to maintain an efficient work environment.

Responsibilities:

Act as SPOC for communication in office related matters

• Handle incoming calls, mails & electronic mails;
• Greet clients and visitors;
• Support Internal Communication initiatives;

Coordinate relation with third parties in office related matters

• Organizing travel by booking accommodations and reservations needs as required;
• Coordinate office supplies’ management;
• Coordinating events at request;
• Maintaining supply inventory.

Oversee office areas management

• Helping organize and maintain office common areas
• Maintaining office equipment as needed.

Ensure Compliance in office related processes

• Managing filing system& record info as required;
• Ensure visitors access management;
• Support Employee Health & Safety training and initiatives.

Qualifications:

• Previous office experience might be requested, but this could also be an entry-level job; 
• Language proficiency in Romanian and English;
• Competent computer skills; 
• Good organization and time management skills. 

• Working knowledge of office equipment;
• Good writing and communication skills; 
• Analytical abilities and aptitudes in problem – solving