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Job purpose:
- Serves visitors by greeting, welcoming, and directing them appropriately;
- Notifies company personnel of visitor arrival;
- Duties include offering administrative support across the organization.
Key Responsibilities:
- Covering the telephone exchange: receiving and transferring the incoming calls, taking messages when staff not available;
- Welcoming the visitors and announcing to relevant Company staff;
- Liaising with building maintenance and third party office services’ providers for routine service and unexpected issues;
- Maintaining common office areas including conference rooms and the kitchen by refilling coffee machines, performing basic clean-up duties, etc.;
- Liaising with office suppliers, preparing lists with necessary supplies, placing orders for stationary, water supply, protocol, couriers, toners;
- Ordering fruit, setting up the kitchen, managing the quantities;
- Receiving the company’s mail and fax documents and registering on Document Management System, the incoming mail, invoices, the newspapers, and distributing to staff;
- Archiving offline and online documents for legal, audit, or historical purposes based on requirements and procedures;
- Courier - ensuring that urgent and important documents are delivered in good time;
- Updating calendars and schedule meetings; ensure administrative support for meetings;
- May assist all staff with travel arrangements;
- Performing other secretarial duties such as basic correspondence, filing, photocopying, transcribing and faxing;
- Scanning and uploading the documents accordingly to Company requirements;
- Liaising with housekeeper for different needs and suppliers connection.
Requirements:
- University graduate or student
- Good written and verbal skills in English
- Excellent organisational and time management skills
- Knowledge of Microsoft Office Suite (Word, PowerPoint, Excel) and other commonly used office packages
- Ability to priorities tasks and work under pressure
- Good team working skills
- Excellent interpersonal, oral and written communication skills
- Attention to details
- Flexibility and adaptability to changing workloads
- Problem-solving approach to work
Working conditions:
- Working schedule: 8:30 – 17:00
- Undetermined labor contract
- Location: Charles de Gaulle/Aviatorilor area, Bucharest
- Net salary: 2500 – 2700 RON depending on level of expertise
- One meal per day paid by the company (25 lei/day)
- Monthly public transportation ticket paid by the company