Office Assistant

Job summary

You will facilitate the well-functioning of the company by cooperating with colleagues from different departments for performing activities in several areas, mainly administrative. 

We are expecting our future colleagues to have/be:

• Prior experience is not our main focus, but we require a high level of comitement and willingness to learn new things;
• Able to work effectively with multiple supervisors, balance and prioritize multiple requests;
• Well organized, detail orientated, responsible;
• Able to easily initiate communication with other people;
• Fluent English, with good written and verbal communication skills;
• Personality compatible with ours: proactive, result driven, creative and open person;
• Good knowledge of MS Office;
• Knowledge of G Suite (Gmail, Google Cloud, Google Calendar, Google Drive and so on).

Your duties and responsibilities will be focused on:

• General administrative activities (handle correspondence and internal documents, protocol activities and so on);
• Receive and solve issues raised related to the well function of the local office;
• Assist with arranging meetings and business trips for own staff and clients;
• Research price and purchase monthly office necessities, monitor the use of supplies;
• Provide support to Financial department (scanning and registering accounting documents, completes financial databases, prepares company's journals entries, verifies primary documents and so on);
• Record supplier invoices in internal cost management app;
• Administrate supplier contracts and provide administrative support to different departments;
• Provide support to staff in organizing work healty and safety processes and procedures;
• Provide support to different departments for creating and maintaining specific databases and calendars;
• Other duties as assigned;

We are welcoming you with:

• Great colleagues, friends and excellent professionals
• Open, informal and fun atmosphere
• Challenges to grow professionally in a dynamic environment