Office assistant

The heart of Switzerland is the headquarter of the Connect44 Group. With subsidiaries in the UK, Germany and France the company provides services and support for Telecom Operators and Equipment Manufacturers. The solutions reach from Mobile Network Engineering, Fixed Network Engineering, IT and Cloud to Consulting Services. For the future, we aim to further develop our team so that we can move forward with our clients in this ever changing market place. We look forward to strengthen our service portfolio with new services and start to embrace the new and exciting opportunities that will come through digitalization.

Main tasks:

• Create and modify documents using Microsoft Office
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
• Sign for and distribute courier packages
• Coordinate and maintain records for staff office space, phones, parking and office keys
• Setup and coordinate meetings
• Provide office orientation for new employees
• Maintaining contacts database
• File and retrieve corporate documents, records, and reports
• Maintaining inventory and ordering office supplies
• Complete forms in accordance with company procedures
• Make and confirm reservations for transportation and accommodations for the executive, employee and clients
• Answer inquiries regarding information such as schedules, accommodations, procedures, and policies
• Assemble and issue required documentation, such as tickets, travel insurance policies, and itineraries
• Determine whether space is available on travel dates requested by customers, assigning requested spaces when available
• Inform clients of essential travel information, such as travel times, transportation connections, and medical and visa requirements
• Prepare travel expense reports, make the settlements registering off all incoming invoices and receipts.
•  Announces visitors and escorts them through the office
•  Identifies areas for improvement in processes & informs the management to obtain approval to implement any changes.
•  Perform any other reasonable tasks that are needed for process excellence
•  Keeps track of contracts and suppliers invoices

Required compentences

• Reporting skills
• Problem solving and trouble shooting skills
• Detail orientation
• Verbal communication skills
• Customer focus
• Integrity and trust

Key performance Indicators:

•    Fulfilling the responsibilities of the job position

•    Perform tasks in the allocated term

•    The quality of the work performed

•    Organisational capacity, initiative and involvement in projects Team work – cooperation spirit, capacity to work as a team, willingness to share experience and knowledge

•    Professional competence and willingness to learn

•    Respecting the Internal Regulation of the employer

We offer you to be part of a brand-new office from the beginning and constant development. Connect44 employs a diverse range of talent to create an environment that fuels innovation and continuous improvement and success. If you have passion for your work, for your team, for the company and the services we deliver, join our company. We live a family atmosphere, support each other and always have space for a good laugh.