Office Assistant (determined period)

Telenav is looking for an energetic team player to join the administrative team as Office Assistant for 6 months contract with possibility to extend the contractual period. We are looking for someone who loves a challenge and has wonderful interpersonal skills. The ideal candidate will be a proactive person who makes suggestions on ways to improve the department processes. 

 Responsibilities:

• Organize, prioritize and coordinate multiple work activities meeting deadlines
• Performing daily secretarial activities
• Receiving the visitors and announcing the contact persons in the company
• Ensuring the transmission of documents by mail, fax, e-mail
• Organize special team events and celebrations
• Support for Finance and HR department
• Handling the access cards of the employees
• Handling the office’s parking spaces for the employees
• Support for guests from other sites
• Preparing visa invitation letters for guests
• Contact point for the building administration, for suppliers and other type of partners
• Support for travel department: domestic and international travel including visa processing for both Cluj office and German office, flights, and hotel accommodations for directors and team members as needed
• Support for German office: prepare the financial documents & expense report for Accounting department, handle the office’s email address, archive the contracts and other incoming documents
• Support for German tax audit
• Point of contact for the administrative department of the German office building
• Submit Purchase Requisition forms for the German office.

 Requirements:

• Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges
• Bright, High Energy individual with a passion to learn and contribute
• Ability to effectively interact with all levels of the organization
• Strong communication skills both orally and written.
• Advanced English skills
• Proven attention to detail
• Strong MS Office skills including Excel, PowerPoint, and Outlook

 Additional skills that are considered a plus:

• At least beginner German skills
• 1 year administrative experience preferred