Office coordinator

Position summary: This position reports directly to the Site Leader and coordinates all the administrative related activities within an office with 180 employees capabilities.

Key responsibilities:

• Manages all the administrative and operational aspects of the office functions: health & safety, access control, office supplies, parking, cafeteria, storage rooms, etc.
• Maintains the relationship with the building administration;
• Offers continuous support to the new and existing employees;
• Organizes, maintains and archives office files, reports and various information packages;
• Schedules appointments and meetings and closely maintains calendar;
• Supports the implementation of internal and external events;
• Coordinates the cleaning personnel and all the related activities;
• Assures that the internal communication channels within the sites are always up to date;

Ideal candidate:

• Bachelor’s degree;
• Minimum +4 years in coordinating administrative activities for a similar office;
• Proficiency in English.
• Proficiency in MS Office (Word, Excel and PowerPoint).
• Must have good organizational, prioritization and attention to detail skills; ability to handle multiple projects and deadlines

Ability to exercises limited discretion and independent judgment to respond appropriately to administrative needs.