Office Manager

• Manage and organize meetings, keep a database with documents and suppliers up to date;
• Ensures administrative support to all departments of the company;
• Provides general support for visitors;
• Manages travel arrangements for employees, management and visiting customers, manages business trip documents;
• In collaboration with external provider is the owner of Health and Safety process;
• Manage office supplies inventory and place orders as necessary;
• Manages and optimizes the General Manager’s schedule, calendar, and appointments;
• Creates documents or reports as required by management;
• Part of the new employee onboarding process: makes sure all steps are taken (from the administrative point of view) according to procedure;
• Support in external and internal events organization: fairs, teambuilding, Internship, etc;
• Manage contract and price negotiations with office vendors, service providers, landlord;
• Keep Cash register, order and distribute meal tickets and payslips;
• Keeps track of all types of leave makes collective leave sheet, manages employees’ accounts in internal timesheet tool;
• Makes addendums to employee working contracts;
• Part of the employee onboarding process from the administrative point of view.

This job is a 2-year fixed-term contract for replacing a maternity leave.

Your profile:

• At least 1-2 years of previous administrative experience;
• Great organizing skills;
• Great attention to detail and problem-solving skills;
• Prioritizing and ability to multi-task skills;
• Proven initiative and proactivity;
• Flexibility;
• Excellent spoken and written communication skills;
• Ability to work on your own;
• Good knowledge of English language;
• Good knowledge of Microsoft Office (Excel, Word).