Procurement Specialist with French

Job description:

•  Review and assessment of purchase production requisitions to assure all criteria and requirements are included / addressed;
•  Review requisition packages to determine the appropriate method of procurement;
•  Determine the best method of procurement, considering urgency of need, nature of the items or services required, availability, extent of competitive interest, and procurement laws or regulations;
•  Clarify procurement requirements and negotiate issues with vendors such as price reductions, modifying terms, or waiving penalties;
•  Screen purchase requests and determine the method of purchase: existing contract, open market, Federal Supply Schedules, etc;
•  Document procurement approach, selection procedures and contract administration activities at a level that stands up to scrutiny of an audit;
•  Review specifications and purchase history to determine sourcing strategy;
•  Prepare and issue RFQs (requests for quotes) to suppliers, follow-up to assure understanding.
•  Review quotes, analyze results and determine negotiation plans;
•  Conduct formal negotiations with suppliers to achieve fair and reasonable results. If applicable perform supplier assessments with the program team to finalize supplier selection;
•  Perform routine post-award management activities including PO acknowledgement, delivery status (upkeep PO notes), expedites, risk mitigation, receiving issues and invoice issues;
•  Perform routine post-award management activities including PO acknowledgement, delivery status (upkeep PO notes), expedites, risk mitigation, receiving issues and invoice issues;
•  Contract Administration;
•  New supplier Set up.

Job requirements:

• Demonstrated ability to effectively manage job responsibilities in a virtual environment with minimal supervision.
• Strong interpersonal and influential skills.
• Proven ability to communicate effectively, both written and verbal internal customers.
• Negotiation skills (internal, across the businesses; external with suppliers) - ability to lead formal negotiations and teleconferences (price, schedule and supplier exceptions).
• Strong analytical, problem solving skills and ability to think strategically.
• Updates himself regularly with Company policies on Information Security Management System.
• Ensure subordinates are aware of Company policies, in particular those on Information Security.
• Ensure adherence to legal & regulatory requirements as applicable to the nature of work.
• Ensure Process adheres to legal & regulatory requirements as applicable to the nature of work.
• Ensure adherence to the Contractual Requirements of the Process/Function.
• Encourage all subordinates to Report Security Incidents.
• Ensure Compliance and Security Trainings for subordinates are conducted periodically.
• Cooperate with Compliance and Security officers with Security Investigations
• Monitor Compliance adherence and ensure a monthly review of status;
• Facilitate Regular Audits to detect any compliance or contractual breaches and encourage continuous improvements;
• Ensure Risk assessment is conducted for the process at the start of Operations and on any major change taking place;
• Review Risk Assessment document and implement mitigations strategies.

Benefits:

• Temporary remote work due to the pandemic and return to office after the situation improves;
• Relocation package;
• Opportunity to work for one of the biggest brands in the world in a unique work environment;
• Great career opportunity with a leading international outsourcing company;
• Opportunity of professional and personal development in a multinational working environment through a variety of training programs (hard/soft skills);
• Attractive compensation package with full access to a variety of benefits available through an online platform; the package can be customized on monthly basis depending on each employees’ needs.