Project Management Officer

At Bombardier Transportation, our trains and rail solutions move millions of people safely and reliably around the world, every single day. Join us, and you’ll be part of the Global team, sharing knowledge, experience and ideas across countries and cultures, and boosting our reputation as a global leader in the rail technology. Your work will have a truly human impact, connecting communities, cities and businesses, and helping people to get where they need to be. It’s all about progress.

The Global Procurement Center (GPC) in Cluj is an organization combining procurement knowledge, cultural diversity and a drive for excellence. The team of almost 300 colleagues is working closely with overusers, throughout more than 20 countries where Bombardier operates.

For our Global Procurement Center based in Cluj-Napoca 

we are looking for a Project Management Officer

Scope of the Role

You will work closely with the on site management team on the critical project and initiatives for the Global Procurement Center and will provide the right visibility to the Head of GPC on strategic topics, including financial ones and assistance to organize the workflow and follow up actions. You will be supporting the Cluj management team with organization of meetings, preparation of specific reporting or materials and will deploy different internal projects in alignment with the overall Global Supply strategy/ 

Strong organizational skills and project management abilities are critical to this position. In this role you must maintain the highest level of confidentiality and diplomacy regarding all information. You will maintain close communication and coordination with the respective GPC sites organization and GPC Leadership Team members to fulfil your tasks.

Your Challenges:

• You will support the implementation of a reporting and governance structure to drive improvement, visibility and management of GPC through standard dashboard reporting and key performance indicators
• Assist Head of GPC on some financial activities/ reporting of the organization
• Regularly compose and finalize complex correspondence, legal documents, meeting minutes, reports and other-format documents
• Control briefings and/or other inputs in terms of on-time and on-quality delivery
• Prepare high-quality presentations for the Head of GPC
• Support internal communication towards the GPC Leadership Team and GPC Sites
• Close coordination with multiple international stakeholders in different sites, divisions, functions and at Bombardier Inc. Corporate Office in Montreal/Canada on a regular basis
• Implement communications tasks & activities according to the communication plan
• Organize and prepare multi-day senior management meetings and workshops (venue, agendas, support with presentations).
• Independently organize and coordinate activities of the Head of GPC and support leadership team members (Public Affairs, Flight Operations) for administrative tasks
• Manage multifaceted department logistics and calendars for meetings and conferences, including travel and catering
• Provide administrative support to GPC meetings and preparation for specific Customer & Corporate meetings where the Head of GPC is involved
• Provide feedback to the Head of GPC on potential issues arising from GPC organizational topics

Requirements for the role:

• Bachelors or master’s degree and at least several years of experience supporting senior staff
• Experience managing multiple assignments/projects and conflicting priorities with the pressure of short, demanding deadlines in a fast-paced environment
• Ability to follow complex, multi-step procedures to complete tasks
• Basic accounting knowledge preferable
• Maintain confidentiality as required and appropriate
• Advanced Communication and presentation skills in English and other language(s)

About us

The Global Procurement Center in Cluj-Napoca offers an outstanding professional environment with career development opportunities you would expect of a market leading international organization. We are located in the center of the city and we offer an open, friendly working environment.

Bombardier Transportation is a global leader in rail technology and offers the broadest portfolio in the industry. It covers the full spectrum of rail solutions, ranging from trains to sub-systems and signalling. The company also provides complete transport systems, e-mobility technology and maintenance services. As an innovation driver, Bombardier Transportation continuously breaks new ground in sustainable mobility. It provides integrated solutions that create substantial benefits for operators, passengers and the environment. Headquartered in Berlin, Germany, Bombardier Transportation employs aroundpeople and its products and services operate in over 60 countries.