Property & Materiel Officer

For more details on this position and how to apply YOU MUST CONSULT AND FOLLOW INSTRUCTIONS AT THE FOLLOWING ADDRESS : 

Summary of Duties

Under the supervision of the Management and Consular Officer (MCO), the Property and Materiel Officer plans and administers services related to the procurement and maintenance of the mission's property (staff quarters and chancery) and materiel; maintains contact with local real estate and construction industries, negotiates leases and renewals as well as repair and maintenance contracts, provides consultative services in respect to purchasing; supervises other support services of the mission, including the materiel assistant, technical team, handyman and cleaners; prepares the annual estimates and budget for operations maintenance requirements and performs other duties.

Area of selection/Eligibility

This position is open to individuals that have the legal right to reside & work in Romania, who meet all of the essential requirements stated below, and whose applications are received by the closing date.

Essential qualifications Education:

• Bachelor degree in Civil Engineering,  Architecture, Administration  or  Commerce from a recognized University OR
•  Combination of a college degree with 5 years of continuous experience working in a related field such as property management of buildings or construction property management in Romania within the last 7 years.

Language:

• Fluency in English (oral & written)
• Fluency in Romanian (oral & written)

Experience:

• For Bachelor degree holders: a minimum of 3 years continuous experience working in a related field such as property management of buildings or construction project management in Romania within the last 7 years or
• 5 years of continuous experience working in a related field such as property management of buildings or construction property management in Romania within the last 7 years;
• Experience supervising/managing a team for more than 3 years within the last 7 years.
• Minimum of 1 year experience in procurement and contracting from suppliers and service providers

Knowledge:

• Knowledge of general administrative office practices and procedures;
• Knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook Mail), and web search engines.

Ability

• Ability to coordinate conflicting priorities within tight deadlines and meet work targets;
• Effective Interactive Communication – Oral and Written;
• Ability to supervise;
• Effective Interpersonal Skills.

Competencies:

• Team work and Initiative;
• Judgement;
• Discretion and professional integrity;
• Adaptability & Flexibility;
• Client Focus;
• Network/Alliance Building;

 Management reserves the right to assess the knowledge, ability and skills and competency criteria using either of the following: written exam, interview and psychometric test.

Asset Qualifications

Preference may be given to candidates who have the following asset qualifications:

• Knowledge of the Government of Romania’s processes and procedures as they relate to diplomatic and mission requirements.
• Previous experience working in a diplomatic mission, in a government, in a Canadian Government or Public Sector Environment or in an international environment in managing Property portfolios;
• Fluency in Canada’s other official language (French).

If candidates meet the factors listed in the asset qualifications they must also clearly demonstrate how they meet these factors in their covering letter.

Operational Requirements

• Ability and willingness to work overtime including weekend work and emergency calls, when required;
• Ability and willingness to travel occasionally;
• Valid driver’s license.
• Normal work week hours per week :
• Monday – Thursday 08:300 – 16:30 / Friday 08:00 – 13:30

Conditions of Employment

• Any job offer is subject to Reliability security screening (including a criminal record and credit check) and medical check-up.
• Proof of right to work in Romania and copies of educational qualifications will be required at the interview stage of the process.

How to apply

• Please follow the link  and complete the online application form. Candidates are also required to upload a CV and a covering letter. Applications which do not include all of the requested documents or information will be rejected.
• Candidates must demonstrate concisely in their cover letter how they meet the essential and asset qualifications.

Important notes

• Candidates are entitled to participate in the appointment process in the official language of their choice. They are asked to indicate their preferred official language in their application (English or French).
• Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).
• Candidates selected at the screening stage will be invited to attend a written examination and if successful will be invited to attend an interview.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The Embassy of Canada to Romania does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• The results of this competition may also be used to establish an eligibility list of staff for similar openings at the Embassy of Canada to Romania which might arise in the 24 months following the completion of this competition.
• If you have any questions at any stage of the process please send an email to