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RECEPTIONIST (full time job)
Scope: Serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; duties include offering administrative support across the organisation.
Key Responsibilities:
- Covering the telephone exchange: receiving and transferring the incoming calls, taking messages when staff not available;
- Welcoming the visitors and announcing to relevant Company staff;
- Managing the cards for employees, visitors and consultants, changing info with Building Administration;
- Liaising with building maintenance and third party office services’ providers for routine service and unexpected issues; Sending monthly utility counters for the printers;
- Maintaining common office areas including conference rooms and the kitchen by refilling coffee machines, performing basic clean-up duties, etc.;
- Liaising with office suppliers, preparing lists with necessary supplies, placing orders for stationary, water supply, protocol, couriers, toners, and prepare monthly reports waste recycling;
- Ordering fruit, setting up the kitchen, managing the quantities;
- Receiving the company’s mail and fax documents and registering on Document Management System, the incoming mail, invoices, the newspapers, and distributing to departments;
- Archiving offline and online documents for legal, audit, or historical purposes based on requirements and procedures;
- Courier - ensuring that urgent and important documents are delivered in good time; may assist and directly deliver the correspondence to different authorities based on needs
- Updating calendars and schedule meetings; ensure administrative support for meetings;
- Keeping daily time-sheet record for all employees;
- May assist all staff and consultants by preparing Business Travel Approval/Vacation forms;
- Coordinating the translation of corporate and technical documents with the translation agency; perform correspondence translation on request;
- Contribute on the event preparation and organisation when is necessary;
- Performing other clerical receptionist duties such as filing, photocopying, transcribing and faxing;
- Scanning and uploading the documents accordingly to Company requirements;
- Prepare monthly report about recycle waste materials;
- Liaising with housekeeper for different needs and suppliers connection;
- Various other duties as required.
Requirements:
- University graduate or student / High school
- Excellent written and verbal skills in English
- Excellent organisational and time management skills
- Knowledge of Microsoft Office Suite (Word, PowerPoint, Excel) and other commonly used office packages
- Ability to priorities tasks and work under simultaneous requirements
- Good team working skills
- Excellent interpersonal, oral and written communication skills
- Attention to detail
- Flexibility and adaptability to changing workloads
- Problem-solving and hands-on approach to work
Working conditions:
- Working schedule: 8:30 – 17:30
- Temporary contract: until June, 2022
- Location: Calea Floreasca, District, Bucharest
- Net salary: 2200 – 2700 RON depending on level of expertise
- Life and Health insurance Medical subscription to Regina Maria
- We are flexible for students regarding exams period (you may have half day off as example)