Receptionist/Office Assistant

Employment type:Regular

Employment time:Full-time

Percentage of time the position involves travel:0%

Percentage of time the position allows for working off-site:0%

Job category:Office and Administrative Support

Job industry:Other - Not Specified

Description

Responsibilities:

• Manage incoming and outgoing telephone calls
• Make note of messages and distribute messages in a timely and accurate manner
• Greet visitors to the premises and determine the nature of their visit, issue visitor passes and maintain visitor logs, alert appropriate party of visitor arrival or direct visitors to appropriate office, department or employee
• Respond to routine inquiries from internal or external sources, for example on the organization's location, hours of operation, phone numbers or email address
• May perform miscellaneous administrative activities such as booking meeting rooms, typing, organizing and distributing mail, receiving and sending courier packages
• Ensure supply of materials for facility operation (sanitary materials, protocol items)
• Deliver assigned tasks to perform services such as reception, security, maintenance, mail, archiving, cleaning, catering, waste disposal and recycling Stock management for supplies
• Under direct supervision, ensure support for internal communication campaigns (verifies and translates materials from and into English).

Skills & experience

Requirements:

• Excellent communication skills
• Very good level of English and Romanian
• Professional attitude
• Ability to work under pressure and at several different tasks simultaneously
• Minimum 2 year of experience in similar positions is an advantage but not a must
• Good PC skills - MS Office (Word, Excel, Outlook, PowerPoint)