Ship Agent for Constanta port

Scope of the role:

The role of the Ship Agent is to ensure, through the specific activities, the execution of necessary activities related to nominated vessels in Constanta port.

The role requires a hard-working professional able to diligently working with tight and recurrent deadline and comfortably acting in a developing environment, implementing all applicable policies and procedures.

Main Job Responsibilities:

• Act according to Principals instructions, within the limits of the given authority
• Notify vessels regarding the port/terminal info, security level, prearrival procedures, required forms and documents,
• Assist vessel / Master / Owners to prepare the required pre-arrival notifications, documents and forms for ship’s entry in the port, record the vessel in the MSW reporting interface, according to port rules and regulations.
• Notify Shippers / Receivers / Charterers about vessel’s notified estimated time of arrival and readiness, obtain berthing schedule and instructions from port operator
• Maintain an ongoing communication with vessel, owner/operator/charterer and other parties before and during vessels stay via phone and/or e-mail and/or fax.
• Arrange for berth, coordinate with pilotage, tugs, mooring men, surveyors and other related service providers.
• Board the vessels upon arrival and thereafter when needed.
• Arrange vessels to receive Free pratique and inward clearance from port Authorities (Immigration, customs, Harbor Master office)
• Arrange & performs crew off & on-signing and arranges medical services, delivery of spare parts, charts, shipyard services, arrange supplies and services as required.
• Prepare statement of facts and other related documentation (Bs/L, Cargo manifests, NOR, etc.).
• While vessel in the port, keeps records and reports twice daily Stevedores working activities, weather interruptions, cargo operations and completion / sailing prospects
• Travels to several different port facilities to attend vessels while in port.
• Develops a thorough and current knowledge of each port facility serviced (berth restrictions, cargo working equipment availability, labor, transport, security restrictions, etc).
• Manage port funding process for vessel’s port stay
• Performs additional related duties as assigned.
• Adhere to internal administration and accounting procedures
• Working with internal functions, including Risk Control, Back Office, and Legal and Compliance to ensure a timely flow of information for reporting, settlement and the timely resolution of contractual and deal maintenance issues
• Picks up crew members from the airport and takes them to the airport as needed.
• Reports all injuries/incidents to authorities and takes the crew members for medical attention (hospital or local clinic).
• Reports any oil or chemical spills on the vessels to the corresponding authorities.
• Performs any other duties as instructed by direct manager or senior management, relevant to the position
• Adheres to COFCO values, guidelines and procedures, as well as to internally developed policies and workflows

Requirements:

• Marine industry related experience.
• Previous relevant experience as a Ship Agent, preferably in a multi-national company 
• University Education 
• Ability to communicate (read, write and speak fluently) in English 
• Honesty and integrity 
• Ability to work in a team, collaborative, strong interpersonal skills including excellent verbal and written communication skills 
• Ability to manage high volumes of electronic communication, both in office and while mobile in the field 
• Good with numbers and calculations 
• Positive personality 
• Accurate, on-time deliverables 
• Organized person; ability to prioritize, analytical and problem-solving skills, able to work under stress 
• Ability to work with limited supervision in a constant changing work environment, multitask and possess strong initiative. 
• Valid driver’s license – B category at least and a clean driving record. 
• MS Office knowledge - able to work easily in Word, Excel, Outlook or equivalent

Safety requirements:

• Report safety hazards
• Immediately report incidents involving injury, illness, or property damage
• Wear protective equipment as instructed or necessary
• Comply with all company safety policies, procedures, and rules
• Refuse any unsafe task or operation
• Participate in safety meetings and training
• Be constantly aware of their personal safety and that of their coworkers