SITE ADMISINSTRATION/ASSISTANCE - CRAIOVA

YOUR KEY TASKS

• Organizing daily site administration tasks, .:
  • aily utilities, like coffee, tea, milk and other needed supplies
  • office stationary, paper and ink for copy and plotter machines
  • waste disposal in line with local companies
  • schedule of copy-shop deliveries
  • meeting rooms reservations, type and distribute minutes of meetings
  • maintain schedules and calendars
  • arrange and confirm appointments
  • scan and copy documents, data entry, recording, printing
  • operate office equipment
  • support with translations as/when needed
  • liaison with internal and external contacts
  • provide full assistance and administration support to the project team
  • maintain databases
• Managing the copy orders for the copy shop and their delivery schedules (in alliance with Site Document Control)
• Managing housing for external staff (hotels, barracks, apartments etc.)
  • travel arrangements (Booking tickets, hotels)
  • supporting expatriates with local authorities – . registration, tax office
• Managing on-site traffic (like “getting to and from work”, access badges etc)
• Vacation and Overtime Control 
• Helping out “Correspondence duties” (like sending letters from and to sub-supplier [third parties]
• Helping out “Site Document Control” with printing, scanning, filing and archiving (paper and electronically) documents

Helping out Site ESH-Services (new people on Site, Site-Introduction Training)

YOUR PROFILE

• Previous experience (minimum of 2 years) in a similar role, preferably within chemical plant background
• Excellent team-working skills with the ability to interact and communicate effectively (both verbal and written) with professionals in a multi-disciplinary team
• Excellent planning and organizing skills
• Multitasking
• Accuracy and attention to detail
• Proficient with local (housing, copy etc.) companies and their behaviour.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint)
• English language fluent required
• Romanian and/or German and/or Dutch language would be an advantage

COMMITMENT

• Duration: 2 years