Team Coordinator for Personal Assistance team

Allianz Services is proud to serve and be part of Allianz Group, one of the world's leading insurers and asset managers. Our strong global footprint, with around 4500 employees located across eight countries and four continents, enables us to unlock the full potential towards driving a superior client experience within Allianz Group.

We are Actuaries, Business Analysts, Finance Experts, Consulting Managers, HR People, Communication Professionals; Operation Engineers and Insurers; we are daughters and sons, mothers and fathers.

Our people are what matter most, rooted in our values, and we strive to continuously evolve, improve, and create a superior client experience while contributing successfully to the transformation of Allianz. Caring actively for the environment, for people, and for our customers is what makes us a great place to work and together we are shaping a better and more caring tomorrow.

Job role

In this position you will be offering supporting as a PA as part of Personal Assistance team and coordinate one of the local PA team.

Responsibilities Operational (50%)

• Calendar management, including alignments with other PAs on manager’s schedule;
• Send reminders and standard communications;
• Follow-up on to-do’s & action items;
• Prepare presentation documents;
• Report consolidation;
• Travel management;
• General administrative tasks and ad-hoc requests;
• Corroborating information with manager’s Inbox.

Responsibilities Team Coordinator (50%)

• Coordinate the team activity and performance;
• Be actively involved in processes and apply improvement points for new or old processes;
• Provide technical assistance to the team;
• Monthly reports for the team productivity;
• Monitoring team capacity;
• Escalation point;
• Responsible with the HR practices;
• Assist Team Leader with ad-hoc requests.

 Requirements

• Fluent in English;
• Experience in coordinating a team from operational perspectives would be a plus (SPOC, Process or Team Coordinator);
• Advanced PC knowledge (including MS Office package);
• Proven organizational and self-motivation abilities;
• Excellent communication skills;
• Able to work independently.

 Skills

• Effective communication, presentation and networking skills are essential;
•  Very Good Organizational Skills and Presentations skills;
• Strategic Skills – Global Thinker, Analytical thinking and Problem solving;
• Ability to implement distribution tools and methodologies that provide a market advantage compared to competitors;
• Ability to utilize experience to implement best practices in channel management.

Benefits

We place people at the core of what we do, this is why we are committed to your personal and professional growth: 

• Complete training curricula available (tailored courses)
• International Certifications (Agile, Lean Six Sigma, Prince, ITIL, IFOA, ACCA, IACCM etc.)
• Comprehensive Leadership Programs
• All you can learn with LinkedIn Learning!
• German Language Courses for any level
• All you can read with Bookster!

We care about the performance of our employees and we know it can only be reached by ensuring you proper work-life balance:

• Work from Home Option available
• Get a free day on your Birthday or come at work and receive Gift Vouchers/Tickets!
• Go on Vacation and get a Holiday Bonus!

• WorldClass & 7Card Gym Discounts
• Employee Assistance Program - Helpline 24/7

Come to the Allianz side! We have attractive compensation and incentives:

• Fixed salary compensation along with rewards & recognition performance-related bonus scheme
• Meal and Gift Tickets

The personal information that you may provide to us (including sensitive information) may be provided to Hiring Managers for the purposes of assessing your suitability as a candidate.