Trade Program Assistant

Under the supervision of the Trade Counsellor, the Trade Assistant provides daily administrative support and services, provides and creates information and documentation, supports ongoing trade program activities, responds to client service requests, and performs other duties as required.  

ESSENTIAL QUALIFICATION

Candidates will initially be screened against the essential qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

Education

• Degree from a recognized university with specialization in a discipline related to the position requirements (. economics, administration, communication) or an equivalent combination* of education, training and experience.

*This is defined as a minimum of two years of post-secondary experience and/or vocational training.

Language

• Fluency in French
• Fluency in Romanian
• Fluency in Bulgarian
• Intermediate proficiency in English

Experience

• At least two years of recent* combined experience in client service delivery and administrative services, including managing appointments and providing support for events, logistics, budgets and/or accounting.

*Recent is defined as within the last five years.

Rated requirements
Candidates must also meet the rated requirements set out below. These are the knowledge, abilities and competencies that will be evaluated using the following methods: written exam, oral interview, role playing, practical test, presentation and/or psychometric test.

Knowledge

• Microsoft Office (Word, Excel, Outlook)
• Standard office procedures and practices

Abilities/competencies

• Effective communication skills
• Strong client focus and teamwork
• Sound judgment
• Superior organizational and time management skills
• Attention to detail
• Results-oriented

ASSET QUALIFICATIONS

Preference may be given to candidates who possess the following asset qualifications. Such candidates must clearly demonstrate in their cover letter and CV how they meet these qualifications.

• Professional certifications in event or project management or international trade
• Work experience with financial software, such as SAP

Applicable candidates must clearly demonstrate how they meet the above criteria in their cover letter and CV.

ORGANIZATIONAL NEEDS

Operational Requirements:

• Hours of work: hours per week, Monday to Friday
• Ability to work overtime outside of regular office hours
• Ability to travel in exceptional circumstances
• Ability to work on Romanian holidays when the embassy is open
• Leave is at the discretion of the supervisor and may be restricted or refused during peak operating periods

CONDITION(S) OF EMPLOYMENT

• Proof of right to work in Romania and copies of diplomas will be required at the interview stage
• The position is subject to a probationary period
• A medical certificate may also be required
• Ability to obtain and maintain reliability status (security screening)

AREA OF SELECTION

Open to internal and external candidates who are legal residents or citizens of Romania, who meet the essential qualifications set out below and whose applications have been received by the closing date. Eligible candidates must clearly and concisely explain in their cover letter how they meet the essential qualifications (education, experience, language, knowledge) and asset qualifications (experience, language and knowledge). Please note that the Embassy of Canada in Bucharest, Romania does not directly or indirectly sponsor work permits. The Government of Canada is an equal opportunity employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

IMPORTANT NOTES

• Candidates are required to upload a CV and cover letter in English or French. Applications that do not include all the requested documents or information will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to prior to the closing date. Failure to do so will result in the application being rejected.
• Only applications submitted in English or French will be accepted. Candidates are entitled to participate in the recruitment process in the official language of their choice and are asked to indicate their preferred official language in their application.
• Communications for this process will be sent via email. It is the responsibility of the candidates to ensure that accurate contact information is provided and updated as required.
• Candidates must include an email address that accepts email from unknown users and regularly check their email, including the spam folder.
• Reference checks will be carried out for candidates who reach the interview stage and may form part of the recruitment process.
• The Embassy of Canada in Romania does not reimburse any costs related to travel to and from interviews/exams or relocation.
• Candidates requiring special assistance to attend exams or interviews are asked to notify us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the Embassy of Canada in Romania that may arise in the 12 months following the completion of this competition.